Group Call Agenda & Facilitation Plan Generator

You blocked the hour, you have a topic, and you know roughly what you want to cover. Then the call starts, one member’s question eats fifteen minutes, two people never speak, and you close with “we’ll pick this up next week” instead of an actual result. A loose group coaching call agenda is the difference between a session people show up to and one they quietly stop joining.

This prompt turns a single topic and a few facts about your group into a timed, segment-by-segment facilitation plan: when to teach, when to open the floor, how to bring in the quiet members, and what to cut if you fall behind. By the end of this page you’ll also understand why the prompt is built this way, so you can adapt it to any call you run.

When to use this

• You run live group coaching calls and want each one to land on a concrete outcome.
• You’re staring at a topic with no plan for how the 60 minutes actually flow.
• A few members dominate and others go silent, and you want a participation structure that fixes it.
• You’re handing a call off to a co-coach and need a plan they can run without you.
• You want a repeatable format so prep takes ten minutes, not an hour.

The prompt

Copy this whole block into ChatGPT, Claude, or Gemini:

You are an expert group coaching facilitator and program designer. Your job is to turn one call topic into a clear, timed agenda and facilitation plan that keeps a live group on track and gets every member a tangible result.

Before writing, ask me up to 3 clarifying questions if anything below is unclear. Otherwise, proceed.

CONTEXT
- Program: {{PROGRAM_NAME}}
- Topic for this call: {{CALL_TOPIC}}
- Total time available: {{CALL_LENGTH}}
- Group size: {{GROUP_SIZE}}
- Outcome members should leave with: {{DESIRED_OUTCOME}}
- Where the group is right now: {{GROUP_CONTEXT}}
- My facilitation tone: {{TONE}}

TASK
Build a complete facilitation plan with these parts:
1. A one-line CALL PURPOSE the group will hear at the top.
2. A TIMED AGENDA as a table with columns: Segment | Minutes | What happens | Facilitator note. The minutes must add up exactly to the total time. Include a warm open, the core teaching/coaching block, structured participation, and a clear close with a next step.
3. THREE coaching questions I can ask to spark discussion, ordered from easy to vulnerable.
4. A PARTICIPATION PLAN for the group size: how to get quieter members in without putting anyone on the spot (e.g. chat prompts, breakouts, round-robin).
5. A TIME-RECOVERY tip: what to cut first if we run 10 minutes behind.
6. A ONE-SENTENCE follow-up message I can send after the call to lock in the outcome.

CONSTRAINTS
- Match my facilitation tone.
- Keep facilitator notes practical and specific, not generic.
- No filler or buzzwords. Do not invent member names or results.
- Output the agenda as a clean Markdown table.

How to customize it

Replace the seven {{VARIABLES}} before you send it:

See it in action (full example)

Here is the exact prompt, filled in for a business coach running a group call on pricing. This is the whole input, nothing hidden:

You are an expert group coaching facilitator and program designer. Your job is to turn one call topic into a clear, timed agenda and facilitation plan that keeps a live group on track and gets every member a tangible result.

Before writing, ask me up to 3 clarifying questions if anything below is unclear. Otherwise, proceed.

CONTEXT
- Program: The Aligned Founder 12-week group
- Topic for this call: pricing your offers without flinching
- Total time available: 60 minutes
- Group size: 8 to 10 members
- Outcome members should leave with: a confident, written price for their core offer
- Where the group is right now: week 5, energy is high but a few are quietly stuck on money mindset
- My facilitation tone: warm, direct, keeps people on the clock

TASK
Build a complete facilitation plan with these parts... [rest of the prompt unchanged]

And here is the complete output the model returns:

Clarifying questions first: 1. Will members already have a draft price coming in, or are we building it from scratch on the call? 2. Do you want the participation in the main room only, or are breakout rooms available? 3. Is there a worksheet or pricing template they have access to?

(Assuming: they have a rough number in mind, breakouts are available, and they have your pricing worksheet. Here’s the plan.)

CALL PURPOSE (say this at the top): “By the end of today, every one of you walks away with one number written down: the price of your core offer, said out loud without a flinch.”

TIMED AGENDA

Segment	Minutes	What happens	Facilitator note
Warm open + check-in	6	One word in the chat: how does pricing make you feel right now? Read 3-4 aloud.	Names the money tension early so it’s safe to talk about. Don’t coach yet, just acknowledge.
Frame the session	4	Share the purpose line and the agenda. Promise everyone leaves with a written number.	Set the clock expectation: “I’ll keep us moving so you all get a turn.”
Core teaching: the flinch	12	Teach why we underprice (anchoring to our old self, not the client’s result). Walk the 3-part pricing frame.	Keep it tight. One example, not five. Watch the clock at minute 22.
Solo work: draft the number	8	Members open the worksheet and write a price for their core offer. Silent work.	Stay quiet. Drop a chat prompt at minute 4: “Stuck? Price the outcome, not the hours.”
Breakouts: say it out loud	12	Pairs/threes. Each person states their price and one reason it’s fair. Partner reflects it back.	This is the flinch test. The goal is hearing themselves say it, not getting feedback.
Group debrief	12	Round-robin: each member shares their number or a sentence on what shifted. Coach the 2-3 stuck ones live.	Prioritize the quiet/stuck members named in context. Cap each share at ~60 seconds.
Close + next step	6	Recap the wins. Assign: send your written price to one real prospect or peer before next call.	End on the commitment, not a teaching point. Confirm the follow-up is coming.

(Total: 6 + 4 + 12 + 8 + 12 + 12 + 6 = 60 minutes.)

THREE COACHING QUESTIONS (easy to vulnerable): 1. What does your core offer actually get the client, six months later? 2. If a peer you respect named your price, what would they say it should be? 3. What are you afraid will happen if you charge what it’s worth, and is that fear yours or someone else’s?

PARTICIPATION PLAN (8-10 people): – Open with a chat-only one-word check-in so nobody has to speak first. – Use breakouts for the vulnerable part. Quiet members talk far more in a group of 2-3 than in a room of 10. – In the debrief, go round-robin by name so silence isn’t an option, but allow a member to “pass to the number” (just read their price) if they’re not ready to share more. – Watch for the members flagged as stuck on money mindset; invite them by name in breakouts, not in the main room.

TIME-RECOVERY TIP (if 10 minutes behind): Cut the breakout from 12 to 6 minutes and have them say their price to a single partner in the main room’s chat instead. Protect the round-robin debrief; that’s where the outcome locks in. Never cut the close.

FOLLOW-UP MESSAGE (send after the call): “You wrote your number today, now make it real: send your core-offer price to one prospect or peer before our next call, and reply here with who you sent it to.”

That is a plan you could run tomorrow. A quick read-through to match your own phrasing and you’re ready.

Why this works

Three LLM principles are doing the heavy lifting here. Learn them and every prompt you write gets sharper:

1. Role priming. The opening line (“You are an expert group coaching facilitator and program designer”) tells the model which slice of its knowledge to use. “Make me an agenda” pulls from generic meeting templates; “act as a group coaching facilitator” pulls from how live rooms actually behave: dominators, quiet members, time slipping. Always assign the role you want it to think from.
2. Specificity in, specificity out. The plan is only as good as your context. Telling it the group is “week 5, a few quietly stuck on money mindset” is why the output invites those members in breakouts instead of on the spot. Vague context (“a coaching group”) produces a vague, interchangeable agenda. The facts you feed it become the facts it coaches around.
3. Constraints are quality control. The rules aren’t decoration. “Minutes must add up exactly to the total” forces a realistic plan instead of a wish list. “No invented member names or results” stops the model from fabricating a fake case study. “Easy to vulnerable” sequences the questions so the group warms up before it opens up. And the “ask me up to 3 clarifying questions first” line lets the model fill gaps by asking instead of guessing, which is the single biggest upgrade you can make to any prompt.

Do this now

1. Copy the prompt above into ChatGPT, Claude, or Gemini.
2. Replace the seven variables with your real program, topic, time, group size, outcome, context, and tone.
3. Send it. If it asks clarifying questions, answer them honestly so the plan fits your room.
4. Skim the agenda, adjust the wording to sound like you, and run it on your next call.

Pro tips

• Give it the real mood, not just the topic. “Energy is low after a hard week” versus “the group is fired up” changes the whole open. The context line is where the magic is.
• Keep the time-recovery tip. Calls always run long. Knowing in advance what you’ll cut means you protect the part that delivers the outcome instead of panicking.
• Reuse the structure as a template. Once a format works for your group, paste a past plan back in and say “same structure, new topic.” Prep drops to a couple of minutes.
• Save the coaching questions. The easy-to-vulnerable sequence works across topics; build a swipe file of the best ones and you’ll never open a call flat.

Related

• Group Coaching Container Facilitation Playbook (Skill)
• Group Engagement & Participation Ritual Generator
• Group Coaching Program Architect
• Quiet-Member Re-Activation Outreach for Group Coaching